Teams allow you to coordinate a group of people - a class, a small group of students, faculty members, and so on. Using Teams, you can invite a large group of users to a discussion in one go, as well as manage their role (see: Participant Rights and Roles) easily. Teams can also be used with the Clone and Invite Wizard, automating the process to clone a discussion and invite separate groups to work on their own copy. (The Clone and Invite Wizard is disabled by default to prevent abuse - contact support quoting your username and institution to have it enabled.) You can view which Teams you’re currently in by navigating to the Teams section of the My Kialo page.
Content in this article:
- How to Create a Team
- Adjusting Team Settings
- Managing Team Members
How to Create a Team
You will be prompted to enter a Team “handle”. This handle is what appears as the Team’s unique link. For example, the handle “KialoAcademy” would create a Team with the URL https://www.kialo-edu.com/team/KialoAcademy. (Note: a Team handle can’t contain spaces, however you can optionally set a Team display name with spaces afterward.) Once you have entered your desired Team handle, click the ‘Create’ button to create your Team.
If you wish to delete a Team, see Adjusting Team Settings.
Adjusting Team Settings
To adjust the settings for a Team, first open the My Kialo page and navigate to the Teams section. Select the Team you wish to adjust the settings for, and then click ‘Settings’ to open the Team settings page.
Note: you must be a Team Owner or Admin to edit the options outlined in this section.
The Team settings section of the page will give you the following options to edit:
Avatar Image: you may change the Team avatar, in the same way you would change your avatar.
Team Name: set a Team display name, separate to the Team handle.
Team Handle: edit the Team handle, which will appear as the Team URL link. Note this cannot contain spaces.
Description: optionally, enter a Team description here. You may find it useful to include organizational information here if you manage multiple Teams (such as multiple student groups).
URL: optionally, if your Team has a website, you can link it here.
If ‘Only team administrators can invite this team to discussions’ is checked, only Admins in the Team will be able to invite all users to discussions using the Team name. It is recommended to enable this feature if your Team contains students, in order to restrict students from accidentally (or intentionally) inviting the Team to undesired discussions (if you have other educators in the Team who will be inviting the group to discussions, you should adjust their Team role to Admin).
The ‘Delete Team’ button will, as expected, allow you to delete the Team. A popup will appear, asking you to enter the Team handle as confirmation.
Finally, the ‘Team Portal Page’ section allows you to change the Cover Image which is displayed on the Team page.
Once you have finished adjusting the Team settings, click ‘Save’.
Managing Team Members
To manage the members in a Team, first open the My Kialo page and navigate to the Teams section. Select the Team you wish to manage members in, and then click ‘# Members’ located to the right of the Team name.
Note: you must be a Team Owner or Admin to use the features outlined in this section.
Managing Team Member Roles
In Teams, there are three roles: Member, Admin and Owner. Roles within a Team control what rights members have in regard to the Team itself. Admins and Owners in Teams are able to manage Team members (adding/removing Team members and adjusting Team roles), as well as adjust Team Settings.
Team member roles are different from the roles Teams are granted in individual discussions. In a discussion, Teams can be given any participant role, and the role given in a discussion to a Team will accrue to all of its members.
To adjust a Team member’s role, in the Team members page, navigate to the bottom section to find a list of all current Team members. Find the user whose role you wish to adjust, click on the drop-down menu to the right of their username, and select the new intended role.
Adding Users to a Team
In the Team members page, you can add users to the Team either by generating a Team Invite Link, or directly inviting them.
Team Invite Link: this works similarly to Participant Invite Links - all users who follow the link will join the Team as a Member. To enable the link, click ‘Enable’ in the Team Invite Link section. The generated Team Invite link will appear. To disable the link, click ‘Disable’. You can generate a new Team Invite Link (which will invalidate the previous one) by disabling and re-enabling it.
Note that if a user has turned off the ability for other users to invite them to discussions using their email address (see: Turning off Email Invites), they will not be able to successfully follow a Team Invite Link.
Invite to team: here you may enter any usernames or email addresses (if the user has email invites enabled) to directly invite to the Team. If inviting multiple users, you should separate their names or email addresses with a space. In the ‘Message’ section, you can optionally add a message to include with your invite. Once you are ready to send the invitation, click ‘Invite’.
Invited users will receive a notification that they have been invited to a Team on their My Kialo page, with the option to accept or decline the invitation.
Removing Users from a Team
In the Team members page, navigate to the bottom section to find a list of all current Team members. Find the user you wish to remove from the Team, click on the drop-down menu to the right of their username, and select ‘Remove’. Note that Owners may not be removed from a Team.