About Teams

Contents

The Teams function allow you to coordinate a group of users on Kialo, such as a class, group of students, or faculty members. It can be especially useful to use Teams to manage groups of users if you haven’t integrated Kialo with your LMS, as using Teams allows you to invite a large group of users to a discussion in one action and manage their role easily. You can view and manage which teams you’re a part of on the My Teams page.

How to Create a Team

To create a new team:

  1. Open My Kialo, click your avatar, then select My Teams.
  2. Click the + New Team button.
  3. Enter a team name.
  4. Click Create.

Adjusting Team Settings

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Note:

You must be a team Owner or Admin to edit the team’s settings.

To adjust the settings for a team:

  1. Open My Kialo, click your avatar, then select My Teams.
  2. Select a team.
  3. Click Settings.

Adjust the team settings as required:

Avatar Image: You can change the team avatar the same way you would change your own avatar.
Team Name: Edit the team display name, which is how the team is displayed to users.
Team Handle: Edit the team handle, which will appear as the team’s URL link on Kialo. This cannot contain spaces.
Description: Optionally, enter a team description. You may find it useful to include organizational information if you manage multiple teams.
URL: Optionally, if your team has a website, you can link it here.

If Only team admins can invite this team to discussions is checked, only Admins in the team will be able to invite the team to a discussion. It is recommended to enable this feature if your team contains students to restrict them from inviting the team to undesired discussions. (If you have other educators in the team who will be inviting the group to discussions, you can adjust their Team role to Admin.)

Click Delete Team to delete the team.

Once you have finished adjusting team settings, click Save.

Managing Team Members

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Note:

You must be a team Owner or Admin to edit the team’s members.

To open the team members page:

  1. Open My Kialo, click your avatar, then select My Teams.
  2. Select a team.
  3. Click Member(s).

Managing Team Member Roles

Team members can have one of three roles: Owner, Admin, or Member. These roles within a team control what permissions members have in regard to the team itself (these are separate to roles in discussions). Owners and Admins in a team are able to manage team members (adding/removing members and adjusting team roles), as well as adjust Team Settings.

To adjust a team member’s role:

  1. On the Team Members page, find the user to manage in the ‘Team Members’ section.
  2. Click their current role in the drop-down menu to the right of their username, then select their new role.

Adding Users to a Team

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All members of the same team are added to each others’ contact lists.

On the Team Members page, you can add users to the team either by generating a Team Invite Link or inviting them manually. Enabling a Team Invite Link is recommended if dealing with large groups of users, as you can share the link and anyone who clicks it will join the team with the Member role.

Team Invite Link

  1. Click Enable in the ‘Team Invite Link’ section to generate a link.
  2. This is ready to share with other users.

To disable the link, click Disable. You can generate a new Team Invite Link (which will invalidate the previous link) by disabling and re-enabling it.

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Note:

If a user has disabled email invites, they won’t be able to open a Team Invite Link.

Invite to team manually

  1. In the Invite to team field enter the user email addresses (if the user has email invites enabled) to directly invite to the team, or select users from your contact list. If inviting multiple users via email, separate their email addresses with a space.
  2. In the Role menu, specify whether to invite the user as an Admin or Member.
  3. Include an optional Message with the invite if desired.
  4. Then, click Invite.

Once invited, users receive a notification and immediately become members of the team. Any users invited by their email address will be added to your contact list.

Removing Users from a Team

  1. On the Team Members page, find the user to remove in the ‘Team Members’ section.
  2. Click their current role in the drop-down menu to the right of their username, then select Remove.
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